Organizational Implementation of New Systems

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Introduction

Implementation of the new system requires several objectives to implement the system effectively. The definition of the new system is the first objective that is crucial to the implementation. The definition highlights the important aspects that must be completed. The definition will lead to ensuring that the system is operational and meets the quality that is required. Moreover, the system should meet the organization’s needs and enhance the services delivery.

Institutions consist of interrelated and interlocking subsystems which makes it challenging to understand. As a result, they require technology to improve service delivery in an organization. The new system should require computers to facilitate the process for the new system to be effective. However, the computer system provides a framework for visualizing the organizational and environmental factors. Therefore, introducing a computer into an organization demonstrates acceptability to change, and the computer system must be designed to achieve a predetermined objective.

Understanding Usability, Configurability, and Interoperability

It is important to understand usability, configurability, and interoperability in order to effectively implement a new system. This is because they help implement the new system and handle the challenges that can arise. For instance, usability helps in completing the assigned tasks (Aversano et al., 2017). As a result, it limits confusion that can arise, leading to the delay in implementing the program. Additionally, usability enables the developer to familiarize with the system. Moreover, it determines the success of the implementation process because it ensures that all aspects of implementation are considered.

Configurability

Configurability can be defined as the quality that allows the system behavior to be varied by a small amount of user input. Configurability is important because it helps reduce costs by eliminating unwanted expenses that could have occurred (Aversano et al., 2017). As a result, it increases efficiency and a favorable working environment. It has also enhanced strict control of the process; thus, it ensures timely completion of the implementation process. It also enhances the restoration of services in case of a system malfunction because it can enhance the backtracking of the entire system. Therefore, it reduces the risk of outages and security breaches.

Interoperability

Interoperability is the reliability of a computer to exchange and interpret information. It helps in improving communication between the developer and the organization, decreases unnecessary diagnostic testing and ensures that data is accurately shared among providers and organizations (Aversano et al., 2017). Therefore, understanding interoperability is a crucial aspect of new system implementation because of its role in communication and enhancement of efficiency.

Concept and The Underlining Cost Of The New System

The underlining cost of the new system should out way the concept. The new system fulfills the present organizational needs, which the concept fails to address. Additionally, the new system helps define the organization’s future, thus creating sustainability of the enterprise. Moreover, the functional adaptation of the new system should be perfect. However, systems near perfection require a lot of investment; therefore, it should be costly.

Recommended System and Reasons

An information-sharing system is the ideal recommended system for implementation. As technology advances, there is a need to adapt to the new improvements to remain relevant. The main reasons for recommending information sharing systems are communication breakdown in the organizations, distortion of the information during sharing, and delays in conveying the information. Communication is key to every organization as every sector is required to achieve the organization’s goals uniformly.

Characteristics To Consider When Selecting A Team

The team should be composed of competent members who can help in meeting the set objectives. As a result, they should have qualities such as working under extreme pressure, working as a team, problem-solving skills, and good communication skills. Since implementation requires the coordination of different aspects of the computer system, people with different qualities and capabilities will be engaged. As a result, communication will be key during the entire process. Moreover, problem-solving skills will guide the team members on how to devise methods of solving any challenges that will be experienced.

Principle of “Lead with Culture, and Determining where the Resistance is”

The principle of “lead with culture and determining where the resistance is” can best be defined as the leader’s ability to instill a culture in an organization that the subjects are obligated to follow, thus making it a norm. The principle can, however, effectively be implemented by two methods. The first one is seeking the opinion of the junior employees. This helps the employees own the plan and, therefore, creates a culture in the organization. Second, the leader takes the initiative of reminding the employees of their duties daily through their supervisors or directly through written or verbal communication.

Handling Resistance to Change

It is a norm for every change to experience a form of resistance during the initial stages of implementation. However, the physicians who oppose change can be handled by educating the physicians on the importance of new change to eliminate any challenges associated with the new system. Additionally, the input of the physicians can be incorporated, thus creating a real positive change. Outlining and executing the strategy that makes the system a reality and motivating the profession is essential in eliminating the resistance.

Possible Pitfalls During The Implementation Phase And How To Avoid Them

There are four major pitfalls during the implementation phase. The pitfalls include inadequately skilled labor. Implementation requires individuals who are well conversant with the process involved (Kerzner, 2017). As a result, it can be a challenge when limited skilled labor is available. However, it can be avoided by external sourcing expertise. A system malfunction is another challenge experienced during the implementation stage. Nevertheless, it can be avoided by conducting numerous system trials, thus detecting malfunctions at an early stage. Reduced resources due to inflation and unseen circumstances can be a challenge. It can, however, be eliminated by providing allowance during the planning process. Finally, resistance from the staff can be a major challenged, but it can be avoided by educating the staff on the importance of the new system.

Personal Experience With Automation And New Information Systems

Over the past few years, I have engaged in numerous automations of the new information systems. One of the gains is that new information systems are challenging to implement. Automation also requires continuous upgrading to adapt to the new developments. Moreover, it is time-consuming because it requires accuracy for the system to operate with minimal problems. Therefore, it usually needs efficiency, determination, and discipline to meet the automation’s objectives.

Conclusion

In conclusion, contemporary organizational challenges require modern solutions. Therefore, the success of an organization depends on its capability to invest in new computer systems. However, due to the continuous resistance to change, the developer should be prepared to convince those resisting. This is mainly because implementing the system requires transformational leadership style, which will inspire the juniors to adapt to the new changes geared towards delivering the services offered by the organization.

References

Aversano, L., Guardabascio, D., & Tortorella, M. (2017). Analysis of the documentation of ERP software projects. Procedia Computer Science, 121, 423-430. Web.

Kerzner, H. (2017). Project management: a systems approach to planning, scheduling, and controlling.12th Ed. John Wiley & Sons.

Stadnicka, D., & Litwin, P. (2019). Value stream mapping and system dynamics integration for manufacturing line modelling and analysis. International Journal of Production Economics, 208, 400-411. Web.

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BusinessEssay. 2022. "Organizational Implementation of New Systems." December 30, 2022. https://business-essay.com/organizational-implementation-of-new-systems/.

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